Lowongan Faculty Administration Officer for Master Program-Swiss German University Asia (SGU)

    Faculty Administration Officer for Master Program-Swiss German University Asia (SGU)

    Jakarta Selatan (Jakarta Raya), Tangerang (Banten) | Ditayangkan: 30-October-2019 | Tutup pada 29-November-2019

    Swiss German University, an remarkable international University located in the environmental friendly Edutown complex of Alam Sutera Tangerang. We have a quality-oriented and modern study programs ranging from Engineering and Information Technology to Life Sciences, Business Administration and Humanities.


    • Candidate must possess at least a Bachelor's Degree
    • Minimum 3 years experience in similar position
    • Good Administration skills
    • Ability to multi-task, handle tight deadlines and work in a fast-paced environment
    • Ability to maintain communication (phone, fax, email), organize documents, files & other records
    • Fluent in English (oral and written) is a must
    • Manage compilation of daily, monthly reports and some projects
    • Special Skill : Computer – Linux, Ms Office
    • Team working is a must especially in dealing with higher management team;
    • Honest, discipline, self motivated, hardworking and strong leadership
    • Willing to work under pressure, self starter, meet tight deadlines, energetic and personal drive to success
    • Has the spirit and understanding of the culture of higher education/university (a person coming from the same field would be preferable)
    • Able to start immediately
    • Willing to mobile at Jakarta - Alam Sutera
    Job Description      :
    1. Administration
    • Support Dean and Heads of study program/departments in all their administrative works
    • Prepare the documents for lecturers (attendance & BAP)
    • Recapitulation of attendance of lecturers including part time lecturers
    • Transcript distribution 
    • Submit recapitulated student attendance to ISS cc ASC & Head of Departments
    • Submit monthly teaching hour of part time lecturers to HRD
    • Prepare beamer request form, unit of subject delivered, stationary request, etc
    • Taking note and create minutes of meeting
    • Making and drafting letters (surat tugas, proposal etc)
    • Making and drafting reports
    • Prepare and follow up BRRF
    • Organizing and managing meetings and events
    • Handle registration on seminars and trainings
    • Document archiving
    • Screening phone call and managing schedule calendar
    • Working closely with other related departments i.e. RO, HR, GA, FM, Finance & IST and others
    • Helping study program/departments & faculty in accreditation.
    2. Schedule
    • Update students weekly regarding lecturers scheduled
    • Update students and lecturers about schedules and any related changes
    • Inform student about any scheduled changes
    • Prepare schedules for OFSE, Thesis Defense, Internship presentation or other activities as needed.
    3. Faculty and Study Program/Department Activities
    • Support in all faculty activities
    • Maintain stationary stocks every month –request to GA
    • Mail, file and maintain documents
    4. Others
    • Order snack or meals for meeting and other event s
    • Draft even report
    • Other tasks assigned by the dean and heads of study program/departments
    5. For Master programs: Marketing and Communication
    • Maintain relations with all students (current and alumni) including handling complaints from students.
    • Build relations and communications with partner universities for double degree program.
    • Make database of student candidates and follow up prospective students.
    • Make database of student alumni for events and others


    Swiss German University aims to provide quality education within a socially responsible academic community

    Swiss German University provides an internationally recognized curriculum to undergraduates, graduates and post graduates through its focus on teaching, learning and research. The university aims to teach students how to apply knowledge to expand personal growth and opportunities, advance social and community development, and foster economic competitiveness.

    • Sciences Laboratory
    • Leybold Mechatronics Laboratory
    • Robotics Laboratory
    • FESTO Automation Laboratory
    • Computer Laboratories
    • Computer Network Laboratory
    • Environmental Laboratory
    • Microbiology Laboratory
    • Biology Laboratory
    • Chemistry Laboratory
    • Multimedia Laboratory
    • Laser Institute
    • Food and Baverage Laboratory
    • Research Library
    • SGU Lounge
    • Student Lounge
    • Sports Centre
    • Mechatronics Project Workshop

    ALAMAT : Swiss German University Asia (SGU)
    Swiss German University, South Tangerang, Banten, Republic of Indonesia


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